Last updated: 7 November 2025

Who we are
Rosewood & Pearl Ltd (Company No. 16506794) is the data controller for www.rosewoodandpearl.co.uk.

Contact: hello@rosewoodandpearl.co.uk.

What we collect
Contact details (name, email, phone), event details (dates, venues, supplier contacts, access times), booking/transaction data (quotes, invoices, deposits—card details handled by payment providers), communications, marketing preferences, basic website/device data (IP, pages viewed), and any imagery you share (or provided by your official photographer).

Why we use it (lawful bases)

• Enquiries, quotes, bookings — Contract

• Payments and record-keeping — Contract/Legal obligation

• Co-ordinating with venues/suppliers; aftercare — Legitimate interests

• Service messages — Contract

• Marketing you opt into — Consent (withdraw any time)

Sharing
We don’t sell your data. We use service providers (e.g., website hosting, email, payment processing) under contract; share with venues/suppliers as needed; and may disclose to advisers/regulators where required by law.

International transfers
Some providers may process data outside the UK. Where required, we use appropriate safeguards (e.g., UK IDTA/UK Addendum to SCCs).

Retention
Enquiries (no booking): up to 24 months after last contact.
Bookings/transactions: typically 6 years after the financial year end.
Marketing data: until you opt out or it becomes out-of-date.

Your rights
You can request access, correction, deletion, restriction, objection (including to marketing), data portability (where applicable), and withdraw consent at any time. Email hello@rosewoodandpearl.co.uk. You can also complain to the ICO.

Cookies
Essential cookies help our site run. Any non-essential/analytics cookies are set only with your consent via our cookie banner (you can change your choice any time). See our Full Privacy Policy for details.

Read more
See our Full Privacy Policy.